Microsoft Excel: A Multifunctional Tool for Students and Professionals

Several decades have passed since the release of Microsoft Excel software. This spreadsheet software program can be easily called a legendary tool because it has remained topical despite other rapid computer-related advancements. It still has millions of grateful users across the globe.

People use Excel individually to fill in the necessary data from ordinary content plans to more complicated calculations. The software is also used by large companies all over the globe. Is it even possible to find a workplace where no one uses Microsoft Office Excel? If you are involved in some business, especially related to manufacturing and marketing, strong Excel knowledge will always be your advantage. You can successfully analyze diverse stock markets and create essential financial documentation with the help of this very tool. In the accounting sphere, everyone is familiar with the program and its less evident features, as accountants constantly deal with sums and various calculations. Your business will be more secure owing to a sensible implementation of Microsoft Excel.

However, it is wrong to limit Excel features only to calculations and formulas’ generation. It allows you to track almost any kind of data. Furthermore, there are some curious perks, which can help cope with certain creative tasks. And of course, the most essential aspect of Excel is its marvelous contribution to time management. If you study it at a slightly deeper level, you will not have to spend long hours calculating something or filling in the statistics of your research. The tool provides an abundance of shortcuts to save your precious time. So, let’s immerse ourselves into some fundamental and lesser-known features of that good old but never outdated Microsoft Office Excel.

Basic and Alternative Features of Microsoft Excel

Excel is predominantly associated with calculations and other operations involving numbers. It perfectly works to retrieve, sort, and analyze any kind of data, which involves figures, records, and formulas. It can also organize any information expressed in words. For instance, teachers can create tests and quizzes using Excel. More so, it is convenient to organize various games and puzzles, merging them into the required systems and incorporating the necessary visual elements.

We’d like to highlight Excel features related to calculations as well as other alternative functions.

  • Repeated calculations
  • It is especially typical of philological minds to calculate the same numbers all over again. You can easily stop those calculating tortures by creating a personalized calculator in Excel. Indeed, it enables you to automatically insert all the formulas you tend to use. Just fill in the necessary numbers, and Excel will produce a correct answer instead of you.

    1. Accounting templates

    The tool is seamless when it comes to generating financial reports, budget plans and forecasts, and tracking your expenses. If you only begin your accounting path, you should know that Excel has plentiful spreadsheet templates to facilitate those book-keeping processes.

    1. Incessant charting

    Excel program allows you produce miscellaneous pie charts, area charts, bar charts, column charts – basically, any charts known to financial professionals. Charts are much more visually appealing than the boring rows and columns. Only an inexperienced Excel user is involved in deleting and inserting columns and rows. In fact, there can be so much difference in your data representation!

    1. Smarter schedules

    Excel perfectly adjusts your schedules and content plans. Do you need to create vibrant lesson plans for your students? Make use of the tool! Do you need to create a content calendar for your website’s blog posts? Excel is here to help. You can plan any meeting or arrange your daily schedules via this convenient program. In addition, you can make up worksheets and logs and simultaneously tracks the progress of your tasks.

    1. Mock-up designs? Why not!

    Excel is so concentrated on math, which makes you forget about its alternative functions. If you are a designer, then you can also use it effectively. Discover its functions, which allow you to create mock-ups and samples for your design works.

    1. Quiz making

    It is truly convenient to use Excel to create quizzes or revision tests. Teachers often fill in multiple questions and possible answers in the handily arranged worksheets.

    1. Mailing lists

    If you have to send newsletters to long lists of clients, you will not find a better tool to fill out all the required email addresses. It is easy to make up mailing lists via Excel. Further, you can unify all the sent letters and unsent letters into separate categories. Thus, this is an integral tool for any kind of promotion.

    1. Animations and artworks

    This is something you probably didn’t expect, right? Creativity can thrive even in such a popular program for “calculations only”. Some inventive individuals tend to create artworks and even animations using Excel!

    Why Students Need Excel

    As our focus is to enlighten students on Excel advantages above all, we would like to elucidate the main reasons behind the Excel’s usefulness.

    1. Effective time management

    Every modern student should be forward-looking. So, when studying, it is helpful to envision yourself as a working professional whenever you accomplish an important project. Imagine you work for a company where you have to multitask every day. Thus, to succeed, you have to be extremely flexible and productive. The major part of your productivity revolves around successful time management. You will learn to manage your time much more wisely if you make use of Excel shortcuts, as well as specific automatized formulas. Fill all the formula-based tasks into Excel spreadsheets and proceed to more creative projects.

    1. All-inclusive analysis of your data

    If you still analyze large chunks of data not using Excel, you either have a brilliant mind or you like wasting your time. If you deal with perpetually flowing numbers (constantly renewed statistics or mathematical formulas), then your numerical analyses might have some flaws. Excel allows you to create meaningful patterns and organize them into separate charts. Also, when using conditional formatting, your financial predictions will become more accurate? How? You will simply see separately highlighted rows for equivalent conditions.

    If your data is well-structured and well-depicted visually, you will be able to comprehend a full-fledged holistic picture of your investigations. It also helps to make reasonable financial forecasts. Thus, study the visual features of Excel, which facilitate the creation of histograms, graphs, and pie charts.

    1. Swift and precise calculations

    The main advantage of Excel mathematical system is that knowledge in math is not necessary for you to use it. In any case, it can teach anyone to perform various calculations much faster. Master certain Excel tricks and forget about solving mathematical formulas manually. Starting from simple calculations, you will gradually lean to cope with compound algorithms and logical operations. The greatest perk here is that it’s easy to achieve accuracy by dint of the tool.

    1. Development of analytical thinking

    You will understand that MS Excel is not just about carrying out calculations when your analytical skills will significantly enhance. The only secret is to use the software regularly. Having strong analytical skills is your ticket to successful cooperation with the leading corporations in the nearest future. For example, you can become a financial analyst. If you acquire analytical thinking when performing complex financial calculations, you will soon turn from an ordinary student to a well-revered professional.

    1. The perks of visualization

    People often forget about all those effective data visualization techniques, which can be found in Excel. Knowing the demands of the contemporary society and the influence of visual representation on people’s perception, data visualization is one of the most important Excel features every striving student has to master. During college years, you create presentations quite regularly. If you present something by means of retelling, your audience will likely be bored. Your listeners will not memorize many essential aspects of your project unless you portray it visually. If your information is based on calculations or statistics, you can create histograms, bar and pie charts to demonstrate your findings. If your data is interesting, relevant, and visually attractive, then your project will have greater chances to succeed. Start using Excel for visual data presentation at university, and continue creating those useful diagrams in your professional life. Pay attention to these features, especially if you pursue B. Com and M. Com.

    Excel Will be Handy for Next Generations

    Despite a variety of data representation and calculation tools, Excel is not obsolete, as some competitors of the tool may state. It will surely stay with us for decades, and new generations will continue using Microsoft Office Excel. It will effectively function for various business purposes and creative projects. There may be some advancements and newly created supplementary features, and it will still remain one of the most useful tools ever created.

    Remember, when you head into your first job interview right after graduation, be prepared to display a decent Microsoft Excel knowledge. If you have Excel skills, you will likely land that job in the office of your dreams!